April 30th Meeting Notes

[vine311]

I don't think I'm the greatest note taker in the world. After reading through these I don't think that someone who wasn't there would get the right amount of information. So, all of you imps that were there, please help me fill in the blanks and feel free to correct anything I might have gotten wrong. Here you go...

AIC Meeting – 04-30-06

I. Scheduling
a. Need to get schedule posted on the calendar on AIC website
i. Post an invite on the boards asking folks to volunteer to help update (Jason)
b. Make a task list of duties for folks to volunteer for
i. Everyone help out on forums
ii. Jason will post
c. Austin Organic Comedy – Friday nights 10:00
d. Late Night Jam – need someone to take over responsibility for running the jams. (Wes volunteered)
e. Thursday Awesome Show – Ed Sullivan-ish show. June 15th
i. 2 improv troupes
ii. 2 stand ups
iii. 1 sketch troupe
iv. Web Cam of each show
v. public access television too?
f. Need a logo for each type of show
i. Talk to Sara about new logos (Jason)
g. Need the elevator pitch for each type of show
i. Shana suggested this
ii. Need marketing types to help come up with these pitches/descriptions

II. Finances
a. Expense requests
i. Travesty ad - $225
1. Wes and Dave want to pay for ad out of their own pocket
2. They will get paid back
a. They will be paid back over time
b. $100 first check - $125 second check
ii. All expenses over $50 need to be approved first
iii. Projector in the light booth to show commercials?
1. Currently borrowing Cold Towne’s
2. this will work for the time being
iv. Fund raisers
1. Need a committee
a. Post a call for volunteers on the boards (Jason)
2. schwag in the Hideout for sale
a. Frame the t-shirts
3. DVDs
4. Tees
5. Cds
6. Dvds
7. Stickers
8. Buttons
9. Set up online store
a. Jason Vines taking charge
b. Sara Farr providing logos

III. Alcohol Resolution
a. Sara is in charge of getting us beer
i. $40 keg from NXNW
ii. Sara will be reimbursed
iii. Bob has equipment to keep beer from getting flat
iv. Jay is a coward
b. Compare attendance with beer and without see if it makes a difference
c. This is supposedly temporary since the Hideout should have a license sometime this century

IV. Policies
a. Need booking manager
i. Put together teams for private shows
ii. Make proposals for gigs
iii. Make a business organization to handle such things?
iv. Touring company?
v. Try to solicit private gigs?
vi. Advertise ability to do private gigs
vii. 6 months evaluate how well it’s working
b. Jeremy Lamb was suggested as a good candidate for booking manager
c. Not many actual policies were discussed to my recollection. Anyone remember anything I left out here?

V. Advertising
a. Talk to Mike Sherrill about advertising in the Alamo guide (Jason)
b. First Thursday flyer handout
c. Lets have a marketing/promotion workshop
i. Trailer Movies
ii. Marketing Lessons
iii. Graphic Design help
iv. Post dates on the boards for promo fair (june 11th?) Sunday (Jason)
v. Poll on boards for date
d. Clean-up Day (when?)

VI. Purpose and Function
a. Push out to Round Rock
b. Advertise more in the Summer
c. Need flyers to post all around
i. Possibly use Motorblade services (this was not discussed in the meeting, just an idea I had while editing this)
d. Find ways to attract more than students
e. Find ways to attract tourists
f. Find out ways to attract those that don’t see improv
g. Find ways to get businesses to come in
h. First Night applications just went out, lets send ours back in
i. Highland mall as a venue?
i. Other Venues
1. Green Muse
2. Homeslice
3. Austin Park and Pizza
4. Round Rock
5. Leander
6. Fredericksburg
7. San Marcos
8. Georgetown
9. Renaissance Fairs
10. Capital City Comedy Club
11. Carousel
12. Need to advertise remote venues
j. Increase show quality
k. Cagematch needs an owner

VII. New Business
a. How to split up expenses? (percentages of each)
i. Savings – 25%
ii. advertising – 50%
iii. operations – 10%
iv. events – 5%
v. capital expenses – 3%
vi. petty cash – 2%
b. Set ticket prices at a fixed rate?
i. $10 regular price ($7 for students and seniors)
ii. Post on forums about price change
iii. Table till next meeting
c. Stage manager
i. Mid May stage manager
ii. Cleaning is not happening
iii. No one is trained
iv. No organization
v. Need clear duties and training
vi. Need someone to make sure duties are done
vii. Everyone clean up after themselves too
1. Lead by example and clean up after yourselves
d. Lockers?
e. Green Room changes
i. See Jay Bernardo

VIII. Summer Camp
a. The brochures are about ready, and we’ll be having a meeting with all the teachers and interested parties to discuss curriculum and promotion soon – watch the boards

[vine311]

ok, currently working on formatting this into something readable...standby

Ok, not many formatting options available to me. PM me if you want the word doc with all the fancy indentations and stuff.

[sara farr]

Jason, this is great!! Thanks for taking such nice notes.

Also, I noticed your name next to several action items. This is what you get for not coming to the meetings sooner! Beware all those out there who have yet to attend and whose list of stuff to do is piling up for THAT DAY when they finally DO attend.