Same Year's Eve Party needs a Planner

acrouch · Post by **acrouch** » December 21st, 2007, 4:40 pm

Val is unable to plan and execute the party on Same Year's Eve. Can anyone out there step up and buy a keg and organize the party that will happen after the show on December 30?

Contact Asaf at yesandasaf scat gmail scott com

Miggy · Post by **Miggy** » December 28th, 2007, 4:08 pm

Somehow I missed this post. Did this get covered by someone?

Asaf · Post by **Asaf** » December 28th, 2007, 6:52 pm

No it did not.

Miggy · Post by **Miggy** » December 28th, 2007, 8:45 pm

Oh Crap

Justin D. · Post by **Justin D.** » December 28th, 2007, 11:18 pm

Shouldn't one of the names on this list, most likely the managing director, be responsible for this kind of thing?

Jeff · Post by **Jeff** » December 29th, 2007, 12:07 am

this comment is less helpful than others

Matt · Post by **Matt** » December 29th, 2007, 1:13 am

I can make the food/drink logistics work, but somebody else will need to plan and execute the decorations - I suck at that sort of thing.

Logistics information I need to know:
How much $$ can we spend on this? Mike?
How late can we stay at the theater? When does the theater/green room have to be back to pristine condition? Andy?
Where's the best place to get a keg?
Can we get the keg on Sunday, or do we have to get it Saturday?
How many audience people should we plan to host?
How many players are expected?
How much champagne (or similar beverage) did we buy last year? Was it enough?

Who's up for helping me make this happen?

sara farr · Post by **sara farr** » December 29th, 2007, 1:15 am

I can help too... and so should you. Go HERE and sign-up to help make the POT LUCK PARTY happen.

Justin D. · Post by **Justin D.** » December 29th, 2007, 2:21 am

Justin Davis wrote:Shouldn't one of the names on this list, most likely the managing director, be responsible for this kind of thing?

Sorry if I came off as rude here. I apologize. Sara, put me down for bringing plastic utensils.

Miggy · Post by **Miggy** » December 29th, 2007, 10:19 am

Matt wrote:Who's up for helping me make this happen?

I'm up for making this happen. I have some of the same questions you have, but they're manageable.

Matt wrote:I can make the food/drink logistics work, but somebody else will need to plan and execute the decorations - I suck at that sort of thing.

I'm going to chat with Asaf this morning to decide on a game plan. Can you PM or e-mail me your phone number so I can call u right after?

How much $$ can we spend on this? Mike? - Our goal for the event is to be both a great show and one of the year's big social events also. Val was asked simply to cover her costs and not lose money from the show. If we take an estimate of 40 people spending $10 a piece that's $400 split with the Hideout for space rental, you've got $200 to play with. Not a lot as parties go, but it'll cover a fair amount of booze if that's the AIC's contribution to an otherwise Pot Luck event.

How late can we stay at the theater? When does the theater/green room have to be back to pristine condition? Andy? - I think Andy is away this weekend, but in the past it was open as long as we wanted. It used to be pitched as the Same Year's Eve show, party and sleepover. Folks generally stayed late but the only people to stay over last year I believe were Andy and Nadine. If we're aborting the Sleepover Idea, we still need to move all of the risers around in the upstairs theater in order to create a dance floor...and then we need some music and the aforementioned decorations.

Where's the best place to get a keg? - Got me. Never buy 'em. Whip In requires 24hr notice. I think there's a place called Junior's that can do short cycle orders. We can call around here shortly.

Can we get the keg on Sunday, or do we have to get it Saturday? - Yah, again, outside of my area of expertise. We'll find out though.

How many audience people should we plan to host? - I put it at 40 paying public. More would be helpful. Anybody else want to give an estimate? We filled every seat in the downstairs theater last year but I'm not sure if the door policy was strict or not.

How many players are expected? - A bajillion I hope. Seriously, I have no idea. Maybe 40 also? 40 is my default number right now - not sure why.

How much champagne (or similar beverage) did we buy last year? Was it enough? - We ran out very quickly. We had some simple snacks and such and anything more complex didn't really get touched. It was mostly a drinking party with a countdown to midnight and a couple bottles of Champane passed around to give everyone a little taste.

Miggy · Post by **Miggy** » December 29th, 2007, 10:22 am

sara_anm8r wrote:I can help too... and so should you. Go HERE and sign-up to help make the POT LUCK PARTY happen.

This is so very helpful Sara - thank you.

Matt · Post by **Matt** » December 29th, 2007, 11:47 am

Ok, kegs can be gotten on Sunday (at least at Party Barn). Their current specials are $60 for 16 gallons of High Life, $70 for Natty Lite, Lonestar and the like, and $95 for Shiner, Bud, Miller, etc. According to sources, last year we also had 12 bottles of champagne. Cheap bottles of champagne run from $7-$10, so we're looking at $90-$120 for that.

I'll make the Party Barn run tomorrow at 4, and I need one or two strong people to help me lift the keg (it weighs 170 pounds, too much for my scrawny self).

EDIT - Party Barn run at 4!

sara farr · Post by **sara farr** » December 29th, 2007, 5:47 pm

Matt... Frank is doing the keg as he has a truck. I will email you about this. Volunteers with muscles email Matt or Sara.

kbadr · Post by **kbadr** » December 31st, 2007, 3:39 pm

There are 3 boxes of Christmas lights in the corner of the green room, next to the closet. I'm not sure who owns which lights. Some might also belong to the Hideout. Owners of said lights should collect them in the next week.

Asaf · Post by **Asaf** » December 31st, 2007, 4:19 pm

Thank you Kareem for getting the place in order today.

And Frank, are you returning the keg? When does it need to be returned by?