AIC Potluck Planners Needed!

Post by **bradisntclever** » October 6th, 2011, 3:16 pm

For those of you who are new to the Austin improv scene, we have a big annual potluck dinner where every improviser in town is welcome to attend. Traditionally, the potluck falls on the Sunday evening before Thanksgiving. This year, that date is November 20th.

I'm going to need some help planning and executing this event. I will be checking in with the planners from years past (Val, Matt, Julie, etc.) as well, but it never hurts to have more willing hands help make this thing go. Our event gets bigger and bigger every year because the community keeps growing at an awesome rate.

We will most likely need a big venue to host it in. If you have any such suggestions, please post them below. If you'd like to be involved, please PM me or shoot me an email.

AmyA · Post by **AmyA** » October 6th, 2011, 9:45 pm

I'll help with the potluck. Do we have an estimate of how many people the space needs to hold? It needs to allow us to bring in alcohol and food, right? Any other requirements?

Amy

Post by **bradisntclever** » October 7th, 2011, 12:09 am

AmyA wrote:I'll help with the potluck. Do we have an estimate of how many people the space needs to hold? It needs to allow us to bring in alcohol and food, right? Any other requirements?

Amy

Alcohol and food, yes.

Probably about 150% of this many. I'd guess 150 on the low end to 300 on the high? It's hard to predict just how much the scene has grown in the last year alone.

B. Tribe · Post by **B. Tribe** » October 7th, 2011, 8:13 am

We all look so young!

Except Tom Booker.

Post by **happywaffle** » October 7th, 2011, 10:03 am

bradisntclever wrote:Probably about 150% of this many. I'd guess 150 on the low end to 300 on the high? It's hard to predict just how much the scene has grown in the last year alone.

Aww. I was just barely getting back into improv when this pic was taken. It's amazing to look around the picture and see all these people who I hadn't even met, but are today good friends of mine. Feels like looking at a first-day-of-school picture for me. :'}

Nice pose, Yanoshak.

EmilyBee · Post by **EmilyBee** » October 7th, 2011, 12:23 pm

I can devote some time to helping. It takes a village to plan an AIC potluck!

AmyA · Post by **AmyA** » October 9th, 2011, 10:06 pm

This space might work if we used both their indoor and outdoor space. They have a room with long tables and chairs and a small stage. It opens into an outdoor area in the back. There's also a tiny kitchen space. It would probably cost about $75 to rent.

http://www.5604manor.org/events/rental/

Kayla Lane · Post by **Kayla Lane** » October 10th, 2011, 12:59 am

AmyA wrote:This space might work if we used both their indoor and outdoor space. They have a room with long tables and chairs and a small stage. It opens into an outdoor area in the back. There's also a tiny kitchen space. It would probably cost about $75 to rent.

http://www.5604manor.org/events/rental/

I filmed some documentary interviews at 5604 Manor! I can second Amy's approximation that it would be able to hold our party (especially if we use both inside and outside.) There's minimal furniture in the wide open common areas and the backyard is huge. Also, there is plenty of parking; they have their own lot in front as well as copious street parking nearby.

mpbrockman · Post by **mpbrockman** » October 10th, 2011, 4:53 am

Crap. Second year in a row you've done this when I have other obligations. I'll send y'all a card from Virgin Gorda and give somebody a picture of me to hold up for the group photo.

Poop!

Nancy · Post by **Nancy** » October 10th, 2011, 7:43 am

I'd be interested in helping get this organized.

StatusBro · Post by **StatusBro** » October 10th, 2011, 10:56 am

I'd like to help or bring some food, my birthday is the 19th, so that would be an awesome way to end the weekend.

valetoile · Post by **valetoile** » October 11th, 2011, 1:05 am

I'd be happy to help oversee/delegate/recruit/organize. I don't have a lot of time to do legwork, but I have a personal interest in making sure it happens, since it's my baby. :)

As I figure it, we need some people to do the following tasks:
Secure a space (will/can the AIC pay for a space?)
Organize potluck, including food, drinks, and cups/plates/utensils
Do a group photo- someone with a professional camera and wide angle lens
Set a time/schedule (mostly insuring we can get a group photo with enough light)
Get word out to as many performers, students, and improv-related folks as possible through the forums, facebook, and each theatre's networks
Set up and clean up
Get materials for and set up Love Notes (does the AIC have funds for this as well?)

If anyone feels a strong pull to help in any of these areas, speak up!

Kayla Lane · Post by **Kayla Lane** » October 11th, 2011, 11:36 am

valetoile wrote:I'd be happy to help oversee/delegate/recruit/organize. I don't have a lot of time to do legwork, but I have a personal interest in making sure it happens, since it's my baby.

As I figure it, we need some people to do the following tasks:
Secure a space (will/can the AIC pay for a space?)
Organize potluck, including food, drinks, and cups/plates/utensils
Do a group photo- someone with a professional camera and wide angle lens
Set a time/schedule (mostly insuring we can get a group photo with enough light)
Get word out to as many performers, students, and improv-related folks as possible through the forums, facebook, and each theatre's networks
Set up and clean up
Get materials for and set up Love Notes (does the AIC have funds for this as well?)

If anyone feels a strong pull to help in any of these areas, speak up!

I can shop for Love Notes materials, as long as I'm given a bit of instruction and budget parameters. Woo Hobby Lobby!

Asaf · Post by **Asaf** » October 11th, 2011, 4:28 pm

The Institution Theater is happy to offer up its newly built out space for the Potluck.

What time were we looking for this happen?

Post by **bradisntclever** » October 11th, 2011, 7:25 pm

Asaf wrote:The Institution Theater is happy to offer up its newly built out space for the Potluck.

What time were we looking for this happen?

The evening of 11/20 - probably 6 or 7 to 10 PM.